Data Privacy Statement

1. Name and Contact Data of the Data Controller and the Commisioner for Data Protection

The Data Controller or person with overall responsibility for data protection as defined in the General Data Protection Regulation, in other data protection legislation that is valid in member-states of the European Union and in other provisions relating to the protection and privacy of personal data is:

Prof. Dr. Ed Brinksma
President of the TUHH
Hamburg University of Technology
Am Schwarzenberg-Campus 1
21073 Hamburg

The Commisioner for Data Protection for the person in charge of data processing is:

Bernd Uderstadt
External Commisioner for Data Protection of the TUHH
University of Hamburg
Mittelweg 177
20148 Hamburg
E-mail: datenschutz [at] tuhh.de

2. Processing of Personal Data

a) Provision of the Website

Whenever you visit and use the HICL website the system automatically records data and information. This data and information is stored in server log files.

The data stored about every website access is as follows:

  • IP address
  • Date and time
  • Page visited
  • Data transferred
  • Access status
  • Browser version
  • Page previously visited

The legal basis for storing data and for log files is Art. 6 para. 1 lit. f GDPR.

Temporary storage of the IP address by the system is necessary to enable provision of the website to the user’s computer. That requires the user’s IP address to be stored for the duration of the session.

Storage in log files is undertaken to ensure the functionality of the website, to optimize the content of the website and to guarantee the security of our IT systems.

Data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of data collection to provide the website this is the case once the session is over.

In the case of data storage in log files this is the case after seven days at the latest. Further storage is possible, but in that case the users’ IP addresses are deleted or altered so that identification of the calling client is no longer possible.

b) Newsletters

You can subscribe to newsletters on the HICL website.

Your consent to the processing of data is sought as part of the registration process with reference to the Data Protection Declaration. When you subscribe to a newsletter you will be shown the data collected in the input mask.

The legal basis for data processing after registration for a newsletter is, subject to the user’s consent, Art. 6 para. 1 lit. a GDPR.

We use MailChimp as our marketing automation platform. By submitting the newsletter signup the user acknowledges that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.

c) Online Forms

There are online forms on the HICL website that can be used for electronic communication. They can be used for the following purposes:

  • To register for events
  • To submit papers
  • To submit abstracts
  • To purchase tickets
  • As a contact form

Data entered in the input mask is submitted. Your consent to the processing of this data is sought, with reference to the Data Protection Declaration, as part of the submission process.

The legal basis for data processing after registration for a newsletter is, subject to the user’s consent, Art. 6 para. 1 lit. a GDPR.

Data is processed solely for the purpose in question. It is deleted as soon as it is no longer required to achieve the purpose for which it was collected.

d) Cookies

We use cookies on our website. Cookies are text files stored in the Internet browser or by the browser in the user’s computer system.

We use cookies to make our website more user-friendly.

3.Third-party Services

a) Newsletters

We use MailChimp as our marketing automation platform. By submitting the newsletter signup the user acknowledges that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.

b) Payment Processing

We use Paypal for payment processing. In order to complete your ticket purchase you will be redirected to the Paypal website for processing in accordance with their Privacy Policy and Terms.

4. Rights of the Person in Question

You have the right to information free of charge about your personal data that we store and to the correction, deletion or limitation of processing of the data we have collected.

You have the right for reasons arising from your specific situation to file at any time an objection to the processing of your personal data on the basis of Art. 6 para. 1 lit. e or f GDPR; this also applies to profiling based on these provisions.

You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of processing undertaken prior to your revocation.

Regardless of any other administrative law or judicial redress procedure you have the right of appeal to a supervisory authority if you are of the opinion that processing of your personal data is in breach of the GDPR.